在国外，邮件的使用频率极高，从留学申请到在国外工作与老板和同事沟通，一封内容清晰、话术准确、格式完整的邮件必不可少。很多同学一开始可能不习惯，也缺少一定的话术积累，所以对着邮件磨磨叽叽半个小时也没发出去。本文将邮件拆解成：主题→称呼→开场白→正文→结束语→落款6大部分，分别帮大家整理了可用话术和写作Tips，供参考。
Part 1 主题
【简洁明确，直奔主旨】
主题(Subject)要点明邮件中心目的，几个单词简要描述，让收件人一眼知晓意图即可。
-话术总结
【问题】Questions about & regarding…/ An enquiry about…
【招呼】Greetings from…/ Hi from…/ Check in
【更新】Update on & to…/ Follow-upon…/ Progress on…
【提醒】Reminder: …/ Please read: …
【约定】Meeting today & tomorrow / XXX Schedule / Reschedule
Part 2 称呼
【注意身份，恰当选择】
写邮件之前确认好收信方的称呼，尤其是给教授/导师/助教/HR/Mentor/Boss发邮件时，注意书写正确，如果名字都没写对会给对方留下非常不好的初印象。
-话术总结
Hi + first name / Prof. & Dr. & Mr. & Ms. & Mrs. + last name / everyone / all / there / students / community / candidates / admission officer
Hello + 同上
Dear + 同上
Hey + 同上：注意，Hey用于非常熟的人，一般较少使用
Good Morning / Afternoon + 同上
To + 同上
Part3 开场白
【简单问候，以示礼貌】
对于发件人来说，开场白的使用避免邮件过分直接和尴尬😅，对于收件人也能够感受到来信的友好和礼貌。
-话术总结
【通用问候】Good morning / Good afternoon / Good evening
【通用问候2】How’re you / How is everything going / How things are going for you
【自己主动发邮件】Hope you’re doing well / Hope you’re well / Hope you continue to be well / Hope you and your family are all well
【对方来信后】Thank you for reaching out / Thank you for contacting me about / Thank you for your email / Thanks for your note
【对方回复后】Thank you for your reply / Thanks for your reply / Thanks for your quick & prompt response / Thank you for getting back to me
【见面后/会议后/交流后】It was a (great) pleasure to meet you last Friday & this morning & yesterday / As promised / As we discussed last week & yesterday / As I mentioned earlier & before
【二次发送（首发邮件未收到回复）】I hope this email finds you well
【自己回复晚了】Sincere apologies for the delay here / Sorry for my late reply / I apologize for not replying you earlier
【收到/了解/发送不好的消息】I’m sorry to hear that…/ I’m sorry to let you know…/ Unfortunately / It’s with great sadness that I write to inform you that…
Part 4 正文
【开门见山，条理清晰】
正文言简意赅，准确表达自己的意向。
如果有多个问题或多方面内容，请利用排版分点表述。
-话术总结-表达意图
I’m writing to ask & check & confirm & inform you & let you know & announce that & invite you to…
I’m writing to you about & regarding & with regards to & in regards to & concerning…
I want to reach out to you to…/ I am reaching out to you as & because…
I have some questions regarding…
-话术总结-常用主体语句
【疑问求助】May I know…/ I’d like to know…/ I’m curious about…/ I have a question about & regarding & concerning…/ Could you please tell me…/ Would you mind telling me…/ Would you please send me…/ I would appreciate (a lot & much) if you can…/ Is it possible for you to…
【查看附件】I’ve attached…to this email / I’ve attached…for your reference / Please find the document attached / Here’re the details
【查看信息】Please see the diagram & graph & pictures & information & details below / Please see the website for more information
【提示】As a reminder / This is a reminder to…/ This email is a reminder about…/ Just a reminder to…
Part 5 结束语
【期待回信，表示感谢】
-话术总结
【等待回信】I’m looking forward to hearing from you soon / Please let me know if you have questions & queries & concerns / Please let me know if that works / I would love your feedback on…
【预约成功】I look forward to talking with you next week & tomorrow / Talk to you then / See you then & tomorrow & onFriday
【长期联系】Feel free to contact me / Anytime / Please don’t hesitate to reach out to me if you have any questions / Let’s keep in touch / Please keep me informed of …/ I’m happy to discuss this further if necessary
【表示感谢】Thank you for your time in advance / Appreciate for your time & help / Thanks again / Thanks a lot for your help & assistance / Thanks for your information / Thanks for your patience & understanding & consideration
Part 6 落款
【书写准确，灵活变化】
落款是一封正式的邮件不可缺少的一部分，一般与正文&结束语隔一行书写。
由于是最后一步啦，大家可能急着发出去而出现错误或遗漏，所以一定要稳住！
建议制作个人的落款模板，一方面方便展示自己的基本信息，另一方面也避免书写错误。
-话术总结
Best / Best regards / Best wishes / All the best / Kind regards / Thanks / Cheers / Sincerely
Part 7 Tips
-发送邮件前请仔细检查，避免拼写/称呼/附件遗漏/收件人邮箱等低级错误
-邮件措辞尽量客气礼貌，避免强硬的要求，比如：You have to / must / need to，多用请求类语句Could you please…/ May I have…/ I’d love to…
-发邮件的时间注意选择工作日的工作时间，如果有时差设置定时发送
-使用专业的邮箱地址，比如给Prof发邮件尽量使用学校edu邮箱
-收到回信记得礼貌回复，不管是否还有其他问题或后续输出，都请及时回复并表示感谢
-心态：不要怕写错/语言不地道/用词不准确，只要能清晰表达自己的意思让对方理解即可。同时，邮件往来的过程也是学习书写的过程，所以不用担心，时间长了就熟悉啦
